The Opportunity
The Paralegal/Executive Assistant will serve as a hands-on liaison to provide high quality concierge services and pro-active administrative support for the Vice President & General Counsel – RDV Corporation and the Director of Relationship Management. The Paralegal/Executive Assistant will assist in cultivating excellent communication, efficient processes, and a superior collaboration between the employees, family members, and external partners that they serve.

Our Unique Benefits
At RDV, we are intentional about enriching our culture and employee experiences through a unique blend of benefit offerings that include:

• Robust health insurance options with competitive employer contributions.
• 401k retirement plan with a generous employer match of up to 7.5%.
• Paid Time Off (PTO) starting at 22 days per year in addition to 9 paid holidays.
• Flexibility through Remote Option Fridays (position dependent).
• Grab and Go Deli/Market with employer-provided account credit of $650/year.
• Fun culinary experiences and connecting with co-workers at monthly catered lunches, free of charge to employees.
• Employer paid parking in the heart of downtown Grand Rapids.
• Education and training reimbursement programs.
• Discounted memberships to MVP Sportsplex.

What You'll Do

• Provide administrative support for the Vice President & General Counsel – RDV Corporation and the Director of Relationship Management including
  • Calendar management
  • Meeting scheduling, coordination, and preparation
  • Travel arrangements
  • Document and file management
  • Expense reporting
  • Project work
• Handles multiple priorities and deadlines with exemplary follow through and confidentiality.
• Exhibits foresight and initiative in recognizing potential problems, needs and/or inefficiencies, and pro-actively proposes alternative, creative, and innovative ways to best accomplish superior outcomes.
• Provide project support and coordination for a variety of projects related to legal matters and otherwise, including research, planning, reporting, creating timelines, tracking, follow up, and in some cases project leadership.
• Assist with the facilitation and coordination of on-site events, employee events, and special meetings.
• Organize and accurately maintain files, facilitate items that require approval/signature, and manage data.
• Write, proofread and/or edit as appropriate legal correspondence and documents as assigned.
• Maintain contract management system, seek to renew/update contracts as needed.
• Create dockets for legal matters to ensure efficient workflow, ease of access to documents, and effective time management.
• Support corporate governance activities.
• Oversee the Power of Attorney process for G3 households as assigned. Maintain and update forms, coordinate various signatures, and handle paperwork.
• Receive and distribute incoming mail; follow through on correspondence as appropriate.
• Assist with special projects as assigned. Provide general support and assistance to other office staff members as assigned.

What You'll Bring

• Associate degree and a minimum of five years administrative support experience required; professional office experience preferred.
• Familiarity with common legal terms and documents.
• Experience reviewing contracts and maintaining a contract management system.
• Excellent writing and communication skills.
• Ability to handle multiple priorities and deadlines with exceptional attention to detail, organization, confidentiality, and follow through.
• Self-starter with excellent problem-solving, critical thinking, and analytical skills; high degree of initiative and intellectual curiosity.  
• Demonstrated excellent interpersonal and communication skills, both written and oral with the ability to interface with a diverse array of audiences and stakeholders.
• Strong judgment and comfort-level working with confidential, sensitive, and proprietary information, as well as an uncompromised commitment to the highest level of confidentiality.
• Ability to get along with diverse personalities and a desire to work in a cross-functional team environment.
• Must demonstrate a high degree of integrity, ethics, discretion, and dedication to the mission of the organization.
• Demonstrated proficiency in Microsoft Word, Outlook, Excel, and PowerPoint; database experience preferred.
• Must be able to work an irregular schedule, evenings or Saturdays as needed, with additional hours as required.