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Administrative Assistant - DVULI
Summary
Title:Administrative Assistant - DVULI
ID:2624
Location:Grand Rapids, MI
Job Type :Full-time
Company:RDV Corporation
Description
The Opportunity
The DVULI Administrative Assistant performs day-to-day administrative support and event planning for the DeVos Urban Leadership Initiative (DVULI).
The DeVos Urban Leadership Initiative exists to equip Christian leaders who serve urban youth with transformative leadership tools. To learn more visit www.dvuli.org.

Our Unique Benefits

At RDV, we are intentional about enriching our culture and employee experiences through a unique blend of benefit offerings that include:
  • Robust health insurance options with competitive employer contributions.
  • 401k retirement plan with a generous employer match of up to 7.5%.
  • Paid Time Off (PTO) starting at 22 days per year in addition to paid holidays.
  • Flexibility through Remote Option Fridays (position dependent).
  • Fun culinary experiences and connecting with co-workers at monthly catered lunches, free of charge to employees.
  • Education and training reimbursement programs.
  • Discounted memberships to MVP Sportsplex.

What You'll Do
  • Responsible for planning and coordination of all DVULI core events (approximately 32 events annually) including sourcing and contracting appropriate event facilities; arranging lodging, rooming lists, details for meals, meeting logistics, and A/V.
  • Coordinate air and ground travel for staff and contractors for DVULI events.
  • Assist with creating and sending communications to DVULI participants and stakeholders.
  • Provide operations support for in-house trainings.
  • Assist with annual updating of documents, handbooks, manuals, and agendas pertaining to program implementation.
  • Attend two National Conferences annually and Reunion events when they occur and provide on-site support to staff and attendees.
  • Assist program coordinator with contract management, including generating contracts and tracking signature and payment processes.
  • Generate payment requests and maintain backup for payment processing.
  • Maintain physical files and DVULI archival files.
  • Assist with organizing and maintaining file-sharing and databases following DVULI naming conventions.
  • Update DVULI website with registration information, schedules, and event locations for new participants.
  • Manage DVULI staff email inbox, calendar, and departmental mail; maintain current inventory and order DVULI office supplies.
  • Support DVULI staff with arranging travel, scheduling meetings, keeping meeting minutes, creating Salesforce reports, and submitting expense reports as needed.
  • Assist with special projects as needed.
  • Participate in rotation with Philanthropy administrative assistants to provide continuous coverage of the phones and receptionist duties as requested.

What You'll Bring
  • Minimum High School diploma; AA degree preferred.
  • Experience with event/meeting planning strongly preferred.
  • Experience with Salesforce strongly preferred.
  • Bilingual (English and Spanish) speaking preferred.
  • Three years clerical experience in various duties including word processing, typing, filing, and proof reading in a professional office environment.
  • Excellent organizational skills with ability to initiate, prioritize, and follow through on projects, work independently and collaboratively.
  • Excellent interpersonal, verbal, and written communication skills with the ability to interface with a diverse array of audiences.
  • Demonstrated proficiency in a Microsoft Windows environment, including familiarity of Internet web sites.
  • Good understanding of general office practices, procedures, and equipment; proficiency in proper use of English grammar in spoken and written word.
  • Share a commitment to the vision, mission, and principles of DVULI and those of the DeVos Family Foundations.
  • Must be comfortable representing the Christian beliefs and principles in which DVULI is rooted.

Additional Requirements
  • Must be able to lift/transport boxes of approximately thirty (30) pounds, stoop, bend, and climb steps and stairs.
  • Personal demeanor which is professional, mature, courteous, cheerful, outgoing, and gracious.
  • Ability to work efficiently in a professional and highly confidential corporate environment.
  • Some domestic travel required: Up to 1 week per trip, up to 4 times per year.

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