Administrative Assistant and Hospitality Concierge
Summary
| Title: | Administrative Assistant and Hospitality Concierge |
|---|---|
| ID: | 2744 |
| Location: | Grand Rapids, MI |
| Job Type : | Part-time |
| Company: | OA Private Capital |
Description
The Opportunity
OA Private Capital, an affiliate of RDV Corporation (RDV), manages an alternative asset portfolio that specializes in private equity. As an affiliate of RDV, OA Private Capital utilizes RDV's Talent Services team to coordinate employee recruiting initiatives. OA Private Capital continues to experience rapid growth, creating a fast-paced and dynamic work environment for its employees.
The Administrative Assistant and Hospitality Concierge is a key contributor to the success of OA Private Capital, playing a central role in ensuring operational excellence and delivering exceptional guest experience. This dynamic role blends high-level administrative support with hospitality leadership, ensuring that every detail, from executive meetings to client visits, is executed with precision, professionalism, and warmth. This individual plays a pivotal role in creating a welcoming, organized, and high-functioning environment. With mentorship from experienced colleagues and opportunities for professional growth, this position is ideal for someone who thrives in a fast-paced setting and is passionate about delivering exceptional service.
What You'll Do
What You'll Bring
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OA Private Capital, an affiliate of RDV Corporation (RDV), manages an alternative asset portfolio that specializes in private equity. As an affiliate of RDV, OA Private Capital utilizes RDV's Talent Services team to coordinate employee recruiting initiatives. OA Private Capital continues to experience rapid growth, creating a fast-paced and dynamic work environment for its employees.
The Administrative Assistant and Hospitality Concierge is a key contributor to the success of OA Private Capital, playing a central role in ensuring operational excellence and delivering exceptional guest experience. This dynamic role blends high-level administrative support with hospitality leadership, ensuring that every detail, from executive meetings to client visits, is executed with precision, professionalism, and warmth. This individual plays a pivotal role in creating a welcoming, organized, and high-functioning environment. With mentorship from experienced colleagues and opportunities for professional growth, this position is ideal for someone who thrives in a fast-paced setting and is passionate about delivering exceptional service.
What You'll Do
- Support the planning and execution of meetings and events, including room set up, technology coordination, catering, and post-meeting/event wrap-up
- Serve as the primary point of contact for guests, ensuring a seamless and hospitable experience
- Assist with meeting materials including document binding and watermarking with a focus on accuracy and presentation
- Maintain shared spaces and conference rooms to ensure orderliness, organization, and readiness
- Enter CRM and compliance data with attention to detail and confidentiality
- Support travel needs and expense reporting for team members
- Handle incoming and outgoing mail and packages
- Assume additional responsibilities and special projects as assigned, contributing to the broader success of the team
What You'll Bring
- Prior experience in an administrative support or hospitality role preferred
- A proactive, service-first mindset with a “no task is too small” attitude
- Exceptional organizational skills and the ability to manage multiple priorities under tight deadlines while maintaining attention to detail, confidentiality, and follow-through
- High level of integrity, discretion, and alignment with OA Private Capital’s mission and values
- Proficiency in Microsoft Office Suite
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