Office & Special Events Coordinator - Baton Collective
Summary
| Title: | Office & Special Events Coordinator - Baton Collective |
|---|---|
| ID: | 2635 |
| Location: | Grand Rapids, MI |
| Job Type : | Full-time |
| Company: | RDV Staffing |
Description
The Opportunity
Baton Collective, an affiliate of RDV Staffing, is offering an exciting opportunity for an Office & Special Events Coordinator to join our growing team. In this versatile role, you will support the CEO in all aspects of their role from managing schedules and coordinating tasks to ensuring efficient communication and effective decision-making. With your exceptional organizational skills and proactive mindset, you’ll optimize the CEO’s productivity and enable them to focus on strategic priorities, ultimately driving the success of our organization.
Beyond supporting the CEO, you’ll also take charge of managing the daily operations of our office, ensuring efficiency and effectiveness in every aspect. From overseeing administrative tasks to coordinating resources and maintaining a productive work environment, your attention to detail and problem-solving abilities will be instrumental in fostering a culture of excellence. Additionally, you’ll bring your creativity and passion for teamwork to the table by planning and executing engaging events for our employees. Whether it’s team-building activities, celebrations, or family events, your strategic approach and flair for event planning will create memorable experiences that strengthen our team and drive employee engagement across the business portfolio.
Location and Hours
Our Unique Benefits
What You'll Do
What You'll Bring
Who We Are
At Baton Collective, we believe great things happen when you embrace good people with noble ideas. We’ve built a collection of businesses that are born from the desire to help people and communities thrive. Building on our family’s legacy, we leverage generations of entrepreneurial experience to deliver value throughout our community. Our curated collection of businesses are in the greater Grand Rapids area, with business portfolios ranging from commercial real estate to youth sports programming to charter aviation, with a focus on family and community at the core of each venture and investment.
#IND123
Baton Collective, an affiliate of RDV Staffing, is offering an exciting opportunity for an Office & Special Events Coordinator to join our growing team. In this versatile role, you will support the CEO in all aspects of their role from managing schedules and coordinating tasks to ensuring efficient communication and effective decision-making. With your exceptional organizational skills and proactive mindset, you’ll optimize the CEO’s productivity and enable them to focus on strategic priorities, ultimately driving the success of our organization.
Beyond supporting the CEO, you’ll also take charge of managing the daily operations of our office, ensuring efficiency and effectiveness in every aspect. From overseeing administrative tasks to coordinating resources and maintaining a productive work environment, your attention to detail and problem-solving abilities will be instrumental in fostering a culture of excellence. Additionally, you’ll bring your creativity and passion for teamwork to the table by planning and executing engaging events for our employees. Whether it’s team-building activities, celebrations, or family events, your strategic approach and flair for event planning will create memorable experiences that strengthen our team and drive employee engagement across the business portfolio.
Location and Hours
- Office is located in Ada with in-office hours on Tuesday, Wednesday, Thursday
- Monday & Friday has the flexibility to work remotely or in-office based on preference and business need
Our Unique Benefits
- Hybrid schedule with two days deemed “you do you” to work in office or remotely
- Robust health insurance options with competitive employer contributions
- 401k retirement plan with generous employer match of up to 7.5%
- Flexible Paid Time Off Program
- Discounted Memberships to MVP Athletic Clubs
What You'll Do
- Serve as the primary point of contact and provide comprehensive executive assistance to the CEO, managing their schedule, communications, and tasks with precision and discretion.
- Develop and maintain positive relationships with internal and external stakeholders, representing the CEO and the organization with professionalism and integrity.
- Manage travel arrangements, accommodations, and other logistical details for the CEO optimizing efficiency and cost-effectiveness.
- Conduct research, prepare reports, and gather information on behalf of the CEO, supporting informed decision-making and strategic initiatives.
- Coordinate and facilitate smooth office operations, including managing administrative tasks, overseeing resource allocation, and maintaining a productive work environment.
- Implement and enforce administrative policies and procedures to streamline office operations and ensure compliance with relevant regulations and standards.
- Plan and execute engaging events for employees, from team-building activities to celebrations, ensuring seamless logistics and memorable experiences.
- Collaborate with cross-functional teams to support organizational goals and initiatives, leveraging your organizational and communication skills to drive success.
What You'll Bring
- Exceptional organizational skills and attention to detail, with the ability to prioritize and multitask effectively in a fast-paced environment.
- Strong communication and interpersonal skills, with the ability to build positive relationships and communicate effectively with stakeholders at all levels.
- Proactive mindset and problem-solving abilities, with a demonstrated ability to anticipate needs and address issues proactively.
- Discretion, professionalism, and integrity in handling confidential information and sensitive situations.
- Proficiency in MS Office Suite, Google Suite, and travel/expense management software, with the ability to adapt to new technologies and systems as needed.
- Creativity and strategic thinking in event planning and execution, with a focus on creating engaging and memorable experiences for employees.
- Ability to work independently and collaboratively, demonstrating flexibility and adaptability in a dynamic work environment.
- Bachelor’s degree or equivalent work experience with a minimum of 2 – 4 years’ experience in Office Coordination, Executive Assistance, and/or Event Coordination or comparable relevant work.
Who We Are
At Baton Collective, we believe great things happen when you embrace good people with noble ideas. We’ve built a collection of businesses that are born from the desire to help people and communities thrive. Building on our family’s legacy, we leverage generations of entrepreneurial experience to deliver value throughout our community. Our curated collection of businesses are in the greater Grand Rapids area, with business portfolios ranging from commercial real estate to youth sports programming to charter aviation, with a focus on family and community at the core of each venture and investment.
#IND123
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