Job Openings >> Program Assistant
Program Assistant
Summary
Title:Program Assistant
ID:2160
Description
About the Non-Profit:
Amplify GR is a newly forming nonprofit committed to facilitating increased opportunities for:
  • Reinvigorated neighborhood-based economies by attracting employers, fostering entrepreneurship and investment opportunities, facilitating job placements, and expanding workforce development opportunities.
  • Access to mixed-income housing by increasing the availability of high-quality housing options in a manner that includes current residents, while fostering community and neighborliness.
  • Cradle-to-career educational excellence by supporting the education pipeline in its efforts to produce top-performing outcomes from early childhood through school, culminating in fulfilling careers.
The new nonprofit will strive to achieve system-level alignment, make catalytic investments, and develop strategic partnerships in Boston Square and the Cottage Grove/Madison Square area based on innovative and authentic community engagement. This position is based in Boston Square.

Position Summary:
This position will be responsible for providing administrative support for Amplify GR. Full-time, hourly/non-exempt position which reports to the Project Director.

Duties and Responsibilities:
Provide the following administrative support for the Amplify GR Leadership Team:

Office functions
  • Greet guests as needed; practice professional and courteous hospitality.
  • Thoroughly screen and manage incoming phone calls taking initiative to handle without direct supervision; provide information when appropriate, and/or direct inquiries to the appropriate person.
  • Proactively order supplies and other tasks as needed for a smooth running office.
Meeting and calendar logistics
  • Schedule meetings and calls; coordinate meeting arrangements and calendars.
  • Create and prepare information for meetings.
  • Plan and coordinate details surrounding public meetings or special events.
  • Attend meetings to record minutes and notes.
  • Organize travel arrangements.
  • Support community engagement as requested.
Finances and records
  • Complete expense reports and support bookkeeping and budgeting.
  • Organize documents and historical records.
Website and communications
  • Prepare e-mail communications and set up systems to access information easily.
  • Assist with website updating and social media content.
  • Support other aspects of marketing and communications for Amplify GR.
Data and Indicators
  • Collect metrics, indicators and survey results and produce documents to display the information for presentations and reports.
  • Assist in the development of tracking community engagement information and lead input of collected information.
  • Keep detailed records of interactions with the public including current status, contact information, and survey information.
Assist with other tasks related to the program as requested.

Requirements/Qualifications:
  • Business or related college degree and at least three to five years of administrative support experience in a business or non-profit environment required.
  • In lieu of a college degree, at least seven years of administrative support experience is required.
  • Previous experience in not-for-profit setting and/or community affairs desirable.
  • Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and internet.
  • Excellent verbal and written communications, English grammar, spelling, punctuation and composition skills.
  • A good understanding of general office practices, procedures, and office equipment.
  • Excellent organizational skills with ability to initiate, prioritize, follow through on projects, and work independently.
  • Some experience with basic marketing and design.
  • Exceptional attention to detail and strong ability to anticipate the needs of staff.
  • Demonstrated ability to interface effectively with a variety of people; personal demeanor which is mature, courteous, cheerful, and gracious.
Additional Requirements:
  • Must be able to lift/transport boxes of approximately thirty (30) pounds; stoop, bend, and climb steps and stairs; and able to transport self to various locations within close proximity.
This opening is closed and is no longer accepting applications
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