Position Summary:
Position provides personal and administrative support services related to daily administration, planning, and correspondence for the Personal Assistant and supports the household as needed.  Part-time (20-25 hours/week), hourly/non-exempt position which reports to the Personal Assistant and Medical Administrator.

Duties and Responsibilities:
Administrative

• Assist in maintaining log of all gifts given and received by family.
• Assist in maintaining wardrobe binders.
• Assist in maintaining household files and with keeping office organized.
• Work with Personal Assistant on special projects and events.
• Communicate with service vendors, household staff, and corporate staff on a variety of items as directed by Personal Assistant.

Event Planning/Entertaining

• Assist Personal Assistant and Head Housekeeper with coordination of various social or family events.

Christmas Planning/Organization

• Assist Personal Assistant with various aspects of the Christmas season (including household decorating) in conjunction with appropriate vendors and staff.  Assist in maintaining accurate Christmas card list; assist with timely addressing and mailing of cards.
• Assist with gift tracking and wrapping for family.
• Assist with Christmas parties and Christmas events.
• Assist in maintaining and organizing inventory of entertaining, seasonal, and decorating items.
• As directed, designate proper location of items; ensure entertaining items are moved/stored in the appropriate places.

Financial

• Assist with expense reports.
• Assist in tracking annual floral expenses and wardrobe expenses.

Shopping

• Perform various shopping duties when necessary; run errands as needed.  Purchase products online and from stores as necessary.
• Maintain positive/professional relationships with all local vendors and personal family acquaintances.
• Place online/catalog orders as directed by Personal Assistant.
• Open incoming packages and put them in their proper places as directed by Personal Assistant.
• Prepare catalog order items appropriately that need to be returned; ship returns.

Residence/Property Needs

• Stock office supplies for staff areas at the house.
• Coordinate and assist with major cleaning projects as needed, including spring cleaning, closet clean-out, storage room organization, etc.
• Assist in setting up and maintaining the excess storage inventory of personal items and furniture. 

Other

• Exercise open communication with all household staff.
• Carry out special projects and additional duties as directed.

Education and Experience:

• Five years of relevant work experience required; some college preferred.
• Ability to initiate, prioritize, and follow through on projects with little supervision.
• Ability to anticipate needs and initiate projects accordingly.
• Excellent verbal and written communications skills.
• Good judgment and decision-making skills.
• Strong multi-tasking and organizational skills; excellent attention to detail.
• Excellent teamwork skills.
• Good computer skills; proficient in use of the internet, Word, Outlook and Excel.

Additional Requirements:

• Valid driver’s license required.
• Ability to interact professionally and effectively with individuals at all levels.
• Ability to represent the owners in a professional and gracious manner.
• Proven ability to maintain high level of confidentiality.
• Resourceful and assertive in gathering information to effectively communicate.
• Ability to see the big picture and anticipate needs.
• Flexibility to work irregular hours on occasion.
• Ability to lift/transport boxes of approximately thirty (30) pounds, stoop, and bend.
• The family’s privacy and security are of critical importance; the highest level of confidentiality must be exercised at all times.